Productivity boosting features in 365 – Lists

Productivity boosting features in 365 – Lists

Microsoft 365 (formerly Office) is the tool of choice for achieving productivity in the workplace for millions around the globe. Since its conception over 30 years ago it has become the world’s leading choice for interactive work tools. Microsoft Teams, for example, shot to the peak of its powers recently with an average monthly user count of a staggering 115 million – a number unobtainable by most competitors in the market.

‘Lists’ is one of 365’s newer tools.

Lists, as I’m sure you guessed, allows you to make lists to organise your information. You can also share lists and collaborate on said lists with others. It does sound like everything that can be done in a spreadsheet list, but Lists has been designed with benefits that make it unique to other tools.


Lists – An explanation

Lists allows you to view your data in a range of different ways – a standard format like Excel, a card format, and a calendar format. You also have control over what part of your list is visible to whom, which in turn gives you a lot of control over how to present your information.


Why would you use Lists?

Lists is most frequently used as an issue, inventory, or asset tracker. Similar to Microsoft Planner and the To-do app, it tracks issues and teamwork, and team and solo tasks, but Microsoft planner and To-do specialise in this and they have views that are specifically catered for those uses and Lists does not. Lists has a much broader range of features, as previously explored.

Lists operates within Teams and is essentially an evolution of SharePoint lists. As part of that tool there are many features with the ability to change the way we work forever.

One new feature is the mobile application for Microsoft Lists. It allows you to author, create and edit new lists all on your mobile app. It also offers prebuilt templates that are rich and robust for event/ asset management and tasks.

Another new feature of this evolution of SharePoint is the introduction of the Microsoft List app in Office/365 that will aggregate all the lists you have. This will eradicate the time-consuming process of searching around and remembering what SharePoint site has the list you are trying to access.

Microsoft also offers a Lists experience with Teams. Lists allows you to create new lists and edit them all in line within Teams. If you take some time to explore Lists within Teams you will discover that there are a range of different features that will improve workflow and levels of productivity within your organisation, no matter the sector in which it resides.

Lists can connect to a familiar tool that we have already covered in the blog series. Power Automate allows data to be automatically added to Lists. It can then automatically post over to Teams, informing the team of the new data.

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